Cary Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $180 – $500+ | $1,800 – $3,800 | $6.00 – $9.95 |
| 40 to 50 Passenger Charter Bus | $170 – $480+ | $1,700 – $3,565 | $6.00 – $9.95 |
| 25 to 35 Passenger Minibus | $150 – $450+ | $1,610 – $3,465 | $4.00 – $9.95 |
| 20 to 24 Passenger Minibus | $150 – $440+ | $1,610 – $3,365 | $4.00 – $8.95 |
| 15 to 18 Passenger Minibus | $150 – $430+ | $1,520 – $3,255 | $4.00 – $7.95 |
| Entertainer Coach | $315 – $550+ | $3,000 – $5,000+ | $6.00 – $9.95 |
| Yellow School Bus | $145 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
| Shuttle Bus | $155 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
Cary Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $180 - $450+ | $200 - $470+ | $1,000 - $2,900+ |
| Medium Party Bus (20 to 40 Passengers) | $200 - $500+ | $220 - $500+ | $1,200 - $3,500+ |
| Large Party Bus Rental (40 to 50 Passengers) | $250 - $500+ | $240 - $520+ | $1,500 - $3,900+ |
| Mercedes Sprinter Party Bus | $160 - $400+ | $180 - $450+ | $1,000 - $3,900+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 1-984-306-1170 or use our online quote tool.
How Much Does a Charter Bus Rental Cost?
The cost of renting a charter bus in Cary, NC can range from $1,500 to $3,800 per day or $170 to $350 per hour depending on the vehicle type and trip duration. Factors influencing price include distance traveled, duration, time of year, and specific bus features. Charter buses are ideal for larger groups of up to 56 passengers and offer amenities such as WiFi, power outlets, reclining seats, and onboard restrooms. Popular uses include corporate outings, school field trips, and sports team transportation. For accurate pricing, use our instant online quote tool or call 984-306-1170 to speak with a representative about your specific needs.
How Much Does a Party Bus Rental Cost?
Party bus rentals in Cary typically cost between $150 and $400 per hour or $1,200 to $2,500 for a full day, depending on the size and amenities of the bus. Party buses are perfect for groups of 10 to 40 passengers and come equipped with premium features such as LED lighting, sound systems, flat-screen TVs, and onboard bars. They are ideal for celebrations like birthdays, bachelor/bachelorette parties, prom transportation, and nightlife events. Pricing can vary based on factors such as trip length, date, and specific amenities requested. For a personalized quote, use our online tool or contact our team at 984-306-1170.
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Call Now: 984-306-1170What Factors Influence Charter Bus Rental Pricing?
Several key factors affect the pricing of your charter bus rental in Cary. The distance and duration of your trip play a significant role-longer trips or multi-day rentals typically cost more. The type and size of the bus you choose also influence the price; larger buses with more amenities are generally more expensive. Additionally, the time of year and day of the week can impact rates, with peak seasons and weekends often being pricier. Other considerations include starting and ending locations, special requests for amenities, and any additional fees for tolls or parking.
Distance and Duration
The distance and duration of your trip are primary factors in determining charter bus rental costs. For local trips within Cary or nearby areas, pricing is usually based on an hourly rate, with a typical minimum of 4-5 hours. Longer trips, such as those to Charlotte or Wilmington, are often priced per mile or per day. Multi-day trips will incur additional charges for overnight accommodations for the driver and extended mileage. Accurate itinerary details help us provide the most cost-effective quote for your group’s specific travel needs.
The Time of Year
Seasonal demand significantly affects charter bus rental prices in Cary. Peak seasons, such as spring and early summer-often see higher rates due to increased demand from school field trips, graduations, weddings, and large events like those at WakeMed Soccer Park or Koka Booth Amphitheatre. Off-peak times, such as late summer and winter (excluding holidays), typically offer more competitive pricing. Booking during less busy periods can help secure lower rates and ensure greater availability of your preferred bus type and amenities.
The Day of the Week
The day of the week can influence your charter bus rental costs in Cary. Weekends (Friday through Sunday) are generally more expensive due to higher demand from events like weddings, sports games, and nightlife transportation. Weekday rentals (Monday through Thursday) often come at a reduced rate, making them ideal for corporate events, school outings, or any group trip with flexible scheduling. Planning your trip on a weekday can help lower your overall transportation expenses and increase bus availability.
Your Starting and Ending Locations
Your charter bus rental price in Cary is affected by your starting and ending locations. If your pickup or drop-off points are outside of our primary service area, such as remote locations or cities far from Cary, you may incur additional “deadhead” fees to cover the distance the bus must travel without passengers. Staying within major hubs like Raleigh–Durham International Airport (RDU), downtown Cary, or nearby cities such as Raleigh or Durham can help minimize these extra costs. Providing precise addresses for all stops ensures the most accurate quote.
Bus Type and Size
The type and size of bus you select significantly impact your rental price in Cary. Full-size charter buses (up to 56 passengers) are ideal for large groups and long-distance trips but come at a higher cost due to their capacity and amenities like restrooms and luggage bays. Minibuses (15-35 passengers) offer a more economical option for smaller groups or local travel. Party buses (10-40 passengers) feature luxury amenities and are priced accordingly. Choosing the right bus size for your group ensures cost-effectiveness without compromising comfort or functionality.
Tolls & Parking
Tolls and parking fees are not included in your Cary charter bus rental quote and should be factored into your overall budget. Popular destinations like downtown Raleigh, Durham Bulls Athletic Park, or Raleigh-Durham International Airport (RDU) may have specific parking requirements or fees for buses. For example, parking at RDU can cost $20-$30 per day for oversized vehicles. City parking permits or event-specific passes may also be necessary, especially for large gatherings or high-traffic venues. Planning ahead for these expenses ensures a smooth travel experience without unexpected costs.
Booking Timing
Booking timing plays a crucial role in securing the best charter bus rental rates in Cary. Reserving your bus several months in advance, especially during peak seasons like spring graduations or summer festivals, ensures greater availability and more competitive pricing. Last-minute bookings may result in higher costs due to limited options and increased demand. For major events or long-distance trips, we recommend booking at least 3-6 months ahead. Early reservations give you access to a wider selection of buses and the ability to lock in lower rates before seasonal price increases.
Cost-Saving Tips
To save on charter bus rental costs in Cary, consider these tips: travel during off-peak seasons (late summer or winter), schedule trips on weekdays rather than weekends, and book several months in advance to secure better rates. Choose a bus size that matches your group, avoid overbooking capacity, and consolidate pickup/drop-off locations to reduce mileage or “deadhead” fees. Share your itinerary details upfront for the most accurate quote and avoid last-minute changes that could incur additional charges. Planning efficiently helps maximize value while meeting your group’s transportation needs.
Get an Instant Online Quote
Ready to see how much your Cary charter bus rental will cost? Use our instant online quote tool to receive pricing in under 30 seconds! Simply enter your trip details, including dates, destinations, group size, and any special requests, and compare options from multiple providers side-by-side. If you prefer personalized assistance or have specific questions about amenities, routes, or budgeting, call our team at 984-306-1170. We’re available 24/7 to help you find the best transportation solution at a price that fits your budget.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Cary, NC, and around North Carolina. Please note that these are estimates, and your actual price may vary based on your specific needs and travel dates.
Cary High School Field Trip to Raleigh
A Cary High School teacher is organizing a field trip for 30 students and 3 chaperones to visit the North Carolina Museum of Art in Raleigh. The group will depart from the school at 8:00 AM, spend the day exploring exhibits, enjoy lunch on-site, and return by 3:00 PM. They book a 35-passenger minibus for a 7-hour local trip at $180 per hour. The total rental cost is $1,260. With 33 passengers on board, this comes out to about $38 per person.
Bachelorette Party in Downtown Durham
A group of friends is planning a bachelorette party for 16 people with stops at several bars in downtown Durham. They want transportation from Cary starting at 6:00 PM with drop-off back home by 2:00 AM after visiting popular nightlife spots like The Roof at The Durham Hotel and Alley Twenty Six. They book an 18-passenger party bus for 8 hours at $210 per hour. The total rental cost is $1,680, averaging $105 per person for comfortable and stylish transportation all night.
Corporate Conference Shuttle in Cary
A tech company is hosting a two-day conference at The Umstead Hotel & Spa in Cary for 75 employees staying at various hotels around town. They arrange a continuous shuttle service using two 25-passenger minibuses running from 7:00 AM to 7:00 PM each day between the hotels and the conference venue. The cost per minibus is $1,500 per day, totaling $3,000 per day for both buses. For two days of service, the total rental cost is $6,000.
Wedding Guest Transportation to Apex
A couple is getting married at The Oaks at Salem in Apex and wants to provide transportation for 90 guests from hotels in Cary. They book two 56-passenger charter buses to shuttle guests between the hotels and the venue from 3:00 PM to 11:00 PM. Each charter bus is priced at $2,200 for an 8-hour rental. The total cost for both buses is $4,400, ensuring all guests arrive on time for the celebration.
Sports Team Trip to Charlotte
A youth soccer team with 22 players, 3 coaches, and 10 parents is traveling from Cary to Charlotte for a weekend tournament. They need transportation from Friday afternoon to Sunday evening with plenty of luggage space for equipment. They book a 35-passenger charter bus for a multi-day trip at $2,800 per day over three days. The total rental cost is $8,400 for comfortable round-trip transportation and storage for all gear.
Senior Group Outing to Koka Booth Amphitheatre
A local senior living community plans an outing for 40 residents and staff to attend an evening concert at Koka Booth Amphitheatre in Cary. They require ADA-accessible transportation with room for wheelchairs. They book a 40-passenger minibus with a lift for a 6-hour rental at $190 per hour. The total rental cost is $1,140 plus $20 for event parking, bringing the total to $1,160.
Church Retreat in Asheville
A Cary church is organizing a weekend retreat for 45 members at a conference center in Asheville. They need round-trip transportation departing Friday morning and returning Sunday afternoon with storage for luggage and supplies. They book a 56-passenger charter bus at $3,200 per day for three days. The total rental cost is $9,600 plus driver lodging estimated at $300 for two nights. The grand total for this long-distance group trip is $9,900.
